How to File 2290 Form?
There are two ways you can file your IRS Form 2290:
- Electronic filing:
You can file your Form 2290 electronically through an IRS approved e-filing service provider like eForm2290.com If you are filing for 25 or more vehicles at a time, then it is mandatory that you e-file your form 2290.
- Paper filing:
You can mail your completed Form 2290 to the Department of Treasury, Internal Revenue Service.
How to File Form 2290 Online?
Provide Business Details:Enter your business name and address, EIN, ZIP code, city, state and country along with the number of employees.
TIP: Make sure that the Business Name and EIN match as per the SS-4 copy issued by the IRS. Any mismatch will lead to rejections!
Signing authority details:Enter the name, title and phone number of the signing authority along with the pin number. The pin number is a five digit number that acts as an electronic signature while e-filing your 2290 form. You need to ensure that you specify the details of the Signing authority for the business that you are efiling, such as his/her name, his/her position in the Business and contact details.
Third party designee details:If a third party designee is involved select ‘yes’ and enter his/her name, phone number and PIN number. If you don’t have a third party designee, select ‘No’. (A Third Party Designee is an individual that is authorized to speak to the IRS with regard to the return on which they are designated.)
Choose your “Filing Type”:Single Truck or Multiple Truck
Additional business details:Select your business or add a new business.
Filing details:Specify the tax period, first used month and indicate whether it is your final return.
Vehicle details:Enter the vehicle type, VIN, gross weight, and tax amount. you can indicate if your vehicle is a logging vehicle.
Tax summary:Review the filing information once again before submission. Ensure that you did not make mistakes on your form.
Payment options:Select the mode of payment (EFW, EFTPS, Debit/ Credit Card, check/ money order)
Option 1: EFW (Electronic Funds Withdrawal)
If you are selecting EFW, please ensure you have sufficient balance in your account IRS may fine you otherwise!
Option 2: EFTPS (Electronic Federal Tax Payment System)
The payment link will be sent to your email address
This link will redirect you to IRS page for tax payment
Note: Be sure to make the payment within 10 business days in order to avoid the late payment charges
Option 3: Debit or Credit card payment
You can pay your HVUT tax easily by entering your debit/credit card details.
Option 4: Money Order / Check
Payable to the “United States Treasury”
Mention the EIN, phone number and 'Form 2290' on your check/money order
Print the payment voucher 2290
Mail to the following address:
Internal Revenue Service
P.O. Box 932500
Louisville, KY 40293-2500
Note:Please do not staple or attach your payment
Pay the filing fees:Make the payment for the e-filing service and submit the filing.
Get your Schedule 1:Download the IRS Stamped Form 2290 Schedule 1 from the dashboard. Schedule 1 is also emailed to your registered email address.
How to File IRS Form 2290 Manually?
- Basic details:
Fill in your name, Employer Identification Number (EIN), and address
- Purpose of filing:
Specify the purpose of filing the form such as address change, VIN correction, amend return, or final return
- Details of the tax:
Enter details such as First use month, tax, total and additional tax, credits, and balance due amount
- Calculation of tax:
To calculate your taxes skip to page 2.
You need to enter the partial-period tax (the period in which the vehicles are first used after July) and the number of vehicles.
- Details of suspended vehicle (if applicable):
Specify details such as Miles used, Vehicle Identification Number, details of who you sold the vehicle to (if applicable), date of transfer, and the place.
- Details of third-party designee:
Specify if you want another person to discuss the return with the IRS. If yes, specify his/her name, phone number, and Personal Identification Number.
- Declaration & signature:
Once you’ve entered the details, sign the form and specify the date along with your phone number.
Follow the below steps to fill your Schedule 1:
- Basic details:
Fill in your name, EIN, and address along with your month of first use.
- Details of vehicles being reported:
Enter Vehicle Identification Number (VIN) and vehicle category.
Specify the total number of vehicles reported, the number of vehicles for which the tax is suspended and the total number of taxable vehicles by subtracting the former numbers.
- Signature and consent:
Once you have completed the aforementioned details, you will need to give your consent to the disclosure of tax information. Add your signature, name, date and EIN.
- Mail the form:
Once all the details have been completed, review all the information to ensure that it is error-free.
Mail your Form 2290 along with the check or money order to:
Internal Revenue Service,
P.O. Box 932500,
Louisville, KY - 40293-2500
If you are not including a check or money order, you can mail the form to:
Department of the Treasury
Internal Revenue Service
Ogden, UT 84201-0031
Frequently Asked Questions around Form 2290 Online Filing
Q. Can you e-file 2290 heavy highway tax even if you’ve just received the EIN?
A. Yes, you can. Although it is recommended that you file two weeks after you received your EIN in order to ensure that your name is updated in the IRS computer database.
Q. Requirements for e-filing for suspended vehicles
A. If the suspended vehicle exceeds the mileage use limit of 5,000 miles, the tax becomes due. You can follow the same procedure for filing tax for suspended vehicles. You can choose the ‘Suspended Vehicle’ option under ‘Vehicle Type’ and proceed to pay the tax. If you are filing Form 2290 manually, you can indicate the same on the suspended vehicle section specified in page 1 of form 2290.
[ Read: Filing 2290 for Suspended Vehicles ]
Q. Where to find an IRS approved e-file provider?
A. You can file your form 2290 with an IRS approved e-filing provider like eForm2290 for a simple, secure and hassle-free filing experience. We offer a host of services like 24/7 customer support, VIN correction, road tax calculator, and more.
Q. How to find out if the IRS received your return?
A. If you filed your tax returns electronically through an IRS approved e-filing provider like eForm2290.com, you will receive a stamped copy of your Schedule 1 in a matter of minutes. However, if you’ve filed your tax returns directly through mail, you will receive your stamped Schedule 1 within 6 weeks of filing.
Q. How to make corrections to e-filed return?
A. You can e-file a form 2290 amendment for correction of weight, mileage and VIN that you’ve mistakenly specified. To carry out any other type of correction, you will have to collect a physical copy of Form 2290, make necessary corrections, and mail it to the IRS.
Q. How to file IRS Form 2290 online for another vehicle for the current tax period?
A. You must file a new 2290 Form for the new vehicles anytime before the last day of the month following the month of First use on public highways.
Q. How to handle Duplication error on e-filed Form 2290?
A. If you get a duplication error message, it is because the system detected that you already filed a return under the same EIN, for the same tax period, for the same vehicle(s) or the same VIN category. You need to ensure that you are reporting new vehicles only or resubmitting the same data repeatedly while filing your form online.
Q. Who is the signing authority?
A. The signing authority is an officer or agent of your company who has a written authorization to commit the legal entity to a binding agreement.